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Thread: Microsoft Office Word 2007 Tips

  1. #1
    ajaypathak is offline Microsoft MVP
    Join Date
    Jul 2008

    Default Microsoft Office Word 2007 Tips

    Line Breaks Without Bullets

    When you're creating a bulleted or numbered list in Microsoft Office Word or Microsoft Office PowerPoint, you might want an item to appear in the list without a bullet or without incrementing the number. You can start a new line without a bullet by pressing SHIFT+ENTER. The next time you press the ENTER key, the new line will continue the bulleted or numbered list.

    Rearrange Paragraphs in Word :

    Swapping paragraphs in Microsoft Office Word can be complicated. As well as having to cut and paste, you often have to reformat line breaks afterward to make the paragraph line up properly. Instead, you can use the SHIFT+ALT keyboard shortcut.
    Click the paragraph that you want to move, hold down SHIFT+ALT, and move the paragraph up or down by using the arrow keys. Each press of an arrow key causes your selected paragraph to jump over one adjacent paragraph.

    Pre-define the Format for Pasting in Word 2007

    In a Microsoft Office Word 2003 document, each time you paste some text or an image, you can select the format (source formatting, destination formatting, or text only) by clicking the clipboard icon. In Microsoft Office Word 2007 and Microsoft Office Outlook 2007, you can still do this manually or, more conveniently, set the default paste formatting mode. Here’s how:
    Go to Advanced Options or click the Set Default Paste option when the clipboard icon appears, and then set your preferences. The pasted text and images will now be formatted automatically according to your settings.

    Reuse Tables in Word

    To save a table in Microsoft Office Word for reuse in the future:

    Select the table that you want to save.
    On the Insert tab of the Ribbon, click Table, point to Quick Tables, and then click Save Selection to Quick Tables Gallery.
    In the Create New Building Block dialog box, give the table a name, classify it with some basic parameters, and then click OK.

    To reuse a saved table:

    1. Position your cursor where you want to insert a saved table.
    2. On the Ribbon, click Insert, click Table, and then point to Quick Tables.

    From the list, click the table you saved previously. This table will now be inserted into the document.

    Create Tables to Your Own Specifications

    Want to add a table with specific dimensions to your Word document? Here’s how:

    Position the cursor on the area of the document where you want to insert your table.
    On the Insert tab of the Ribbon, click Table, and then click Draw Table.
    Define the table size. Right-click to select the area where you want the table to appear.
    Use the mouse to draw the internal table lines the way you want them. To erase any lines you've drawn by mistake, press the SHIFT key, and the pointer will change from a pencil to an eraser.
    Note: The design tools in Microsoft Office Word 2007 give you plenty more features—for example, the ability to create other tables within those you've already designed.

    Preview Type and Color Formatting

    You can see how formatting will look in Live Preview before applying it to the Microsoft Office Word document you're working on. Select a formatting option (for example, click Page Layout, click Page Color, and then point to a color), and Live Preview will temporarily apply it. To keep the result, just click the color, or keep browsing for alternatives.

    Quickly Know How Many Lines or Words You Have Typed

    Right-click the status bar, and then select a parameter. Microsoft Office Word can show you, for example, line details or the number of words typed. This information is useful when you are writing a document that must have a fixed length.

    Returning to the Last Edit in a Microsoft Office Word Document

    If you want to return to where you last made a change in a Word document, press SHIFT+F5, and you will go straight back to the point of the last edit.

    Split the Screen

    In Microsoft Office Word, on the View tab, in the Window section, click Split. This splits the screen and displays a dividing line in the current window. To switch between the screens, use the F6 key.

    Counting Words

    You can find the number of words in your Microsoft Office Word document by selecting only the text that you want to count. Look at the status bar displayed on the bottom of the screen. It shows you the number of words in the selected text first, and then the count for the entire document.

    Microsoft Office Word 2007 Tips | ReadersZone

  2. #2
    HappyAndyK's Avatar
    HappyAndyK is offline Site Administrator
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    Jun 2008


    Quite a few useful tips there ... thanks !

  3. #3
    Hari Maurya's Avatar
    Hari Maurya is offline Senior Member
    Join Date
    Jul 2008


    Nice tips.........

    Using Voice Command in Word 2007

    You can use sound in Microsoft Office Word.

    1. In the Word document, place your cursor where you want your voice message to go.
    2. Click Insert, and then in the Text section, click the Insert Object button.
    3. In the Object dialog box, on the Create New tab, in the list of object types, select Wave Sound.
    4. Click OK, and then record your own voice note.

  4. #4
    iMav's Avatar
    iMav is offline Gold Member
    Join Date
    Jul 2008


    Here is something I blogged about :

    Speak Your Commands To Office 2k7

    Yup, you read that right. With Vista+Office 2k7+Office Scout+Voice Recog Macro, you can actually order your machine to do what you want it to. I had previously blogged about ‘Scout’ Office 2007 Commands. Now using this on your Office 2k7 and Speech Recognition Macros can talk to your Office 2k7. Here is what you do:

  5. #5
    jackgopher is offline New Member
    Join Date
    Dec 2008


    Good and useful tips. Thanks a lot.

  6. #6
    ravi_9793's Avatar
    ravi_9793 is offline Senior Member
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    Jul 2008


    Thanks, useful tips

  7. #7
    rkonit's Avatar
    rkonit is offline Gold Member
    Join Date
    Jul 2008
    Pilani, India


    Thanks to Ajay for listing such feature of Microsoft Office Word 2007 !

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